What are the five phases in the records and information life cycle quizlet?
the life span of a record as expressed in the five phases of creation, distribution, use, maintenance, and final disposition.
What is use in record life cycle?
When a user declares a record, control of that record becomes the responsibility of the Records Administrator. Maintenance and use. Maintenance and use is the second stage in the life cycle of a record. Maintenance and use refers to any action involving the storage, retrieval and handling of records.
What activities are typically performed in Phase 5 of the records and information life cycle?
What activities are typically performed in phase 5 of the records and information life cycle? Phase 5 (Disposition) is when a document is either destroyed or it is put in permanent storage. Sometimes they are put in places called archives where historical documents of the organization are stored.
What is electronic records life cycle?
Like human beings, electronic records are born, live and die. Birth is the moment they’re created and saved in the system. They live for as long as they’re useful, and then they face the death of deletion. Unlike people’s lives, the record cycle of life shouldn’t be left to chance.
What are the stages of records?
According to the life cycle concept, records go through three basic stages:
- creation (or receipt),
- maintenance and use, and.
- disposition.
What are the four record keeping phases or stages?
This process is known as the lifecycle of a record, made up of four stages: create, maintain, store, and dispose of.
What is the second phase of the records life cycle quizlet?
What is the second phase of the records life cycle? Distribution of the record to people who use the information.
What is stage two of the records life cycle called?
Stage Two: Maintenance and Use
If the creation stage is the most important stage of the records life cycle, the maintenance stage is the one which takes the most work. The maintenance stage is when your records must continuously be modified and moved if necessary.
What are the types of records?
Types of records
- Correspondence records. Correspondence records may be created inside the office or may be received from outside the office. …
- Accounting records. The records relating to financial transactions are known as financial records. …
- Legal records. …
- Personnel records. …
- Progress records. …
- Miscellaneous records.
Which of the following is the correct order for the records life cycle?
There are four phases to the records life cycle; creation, distribution, use and maintenance.
Which of the following is the correct order for the records life cycle quizlet?
creation, distribution, use, maintenance, and disposition.
What happens to records in the disposition phase of the record life cycle?
Stage 4: Disposition
The final stage of the records life cycle occurs when retention periods expire for inactive records. Now that the information is no longer required, and you have complied with the statutory period for maintaining the data, the record is eligible for shredding or a transfer to archives.