ABSTRACT
Computer
Software Based online clearance system is an internet base research work that
will help build an effective information management for schools. It is aimed at
developing a computer software system that replaces the manual method of
clearance for graduating students. The designed software will serve as a more
reliable and effective means of undertaking students clearance, remove all
forms of delay and stress as well as enable you to understand the procedure
involved, as well as how to do your clearance online. This project work makes
use of data collection from the university, materials and journals from various
authors and the software was developed to effectively achieve the aim of the
project. In this project, the implementation of the computer based system was
carried out using JOOMLA for the program; in conclusion, this project work is
likely going to meet some of the objectives.
THE
EXISTING SYSTEM
Objective
of the existing system is to unable student to pay all their fees before
leaving the school. Some Levis are charged for processing student files and
others for departmental dues or otherwise. The clearance system is design to
help student pay all their dues and obtain a clearance certificate.
CHAPTER ONE
1.1INTRODUCTION
Clearance is a status granted
individuals, typically members of Military, University graduates and Employees
of Government and their contractors, allowing them access to classified
information, a clearance by itself is normally not sufficient to gain access.
The organization must determine that the clearance individual has a “need to
know” the information. Clearance is the process of determining and negotiating
any permission that are needed to melu de use of someone else’s intellectual
property in creative project. Part of that process include
Determining the owner(s) of the
intellectual property.
Contacting the owners and negotiating
on agreement.
Administering written contracts
Handling other issue related to the use
and licensing of intellectual property.
No one is supposed to be granted
access to classified information solely because of rank of position, but once a
clearance is obtained access to certain information or gain of freedom will be
granted.
The advantage of e-learning are many, as people of all ages and
backgrounds become increasingly reliant on the internet for information, online
learning become more convenient and efficient here, the need for an online
clearance system. The skills needed to access and comprehend information online
are becoming common place, and the flexibility of wireless computing means that
any coffee shop, airport or bedroom can become a classroom online courses,
registration, clearance have few, if any scheduling restrictions,
well-integrated learning resources and competitive degree option, with an
online clearance system. The changing
online college landscape now includes online clearance system, traditional
undergraduate and general studies programs. However career learning is still
the most popular online training option.
1.2BACKGROUND OF THE STUDY
Caritas University, Amorji-Nike
Enugu is a private university approved by the Federal Government of Nigeria on
Dec. 16 2004. It was officially opened on Jan. 21 2005 by the Federal Ministry
of Education, Pro. Fabian Osuji. It is the second catholic university founded
by Rev. Fr. Prof. EMP Edeh Cssp. The school is managed by the congregation of
sisters of Jesus the savior, a religious congregation of nuns founded by him.
The school operates the faculty system and presently has four faculties:
Natural Sciences, Engineering, Environmental Sciences, Management and Social
Sciences.
In university like Caritas, there is need
for automated method of keeping data, more so a greater need for an online
clearance system. This would a long way in alleviating the various problems and
stress involved in the manual method of clearance. Moreover, the issue of
delayed youth service as a result of mobility to complete the tedious manual
process of clearance would be curtailed.
1.3STATEMENT OF THE PROBLEM
The process of clearing students
of a named institution CARITAS UNIVERSITY after graduation requires that the
students must be cleared in their various departments and information units.
Among which are:
Sister’s
Clearance
Bursary Clearance
Male Dean clearance
Security Clearance
Student Union Fee
Departmental Due
Furthermore, for a
graduating student to carry out his/her clearance from all these departments it
normally takes a lot of time and a lot of processes and delay in clearing the
student for youth service as well as collection of statement of results. Hence,
it became imperative for computer software based online clearance system to
eliminate the shortcoming of the manual system in place.
1.4OBJECTIVES OF THE STUDY
The objective of this computer software based online clearance system
for the graduating student includes the following:
To
effectively and efficiently process students clearance.
To
provide a reliable and transparent system devoid of personal inclination
and interest.
To
provide borderless access.
To ensure prompt clearance.
To alleviate the problems and stress of
travelling and queuing up of student during clearance.
1.5SIGNIFICANT OF THE STUDY
The project work will help in a
good number of ways to ease the queuing system in the university as the online
clearance system will help student to achieve whatever they want to achieve
without coming to the various offices for clearance.
Clear advantages of internet information
processing over those of traditional manual system are higher yields. Online
clearance system allows the users to check their clearance status as whether
they are in any way indebted to the school, fill and submit their clearance
form, and obtain their clearance letter. There are many other advantages of
online clearance system and some of them are listed below It
save a lot of time.
It is very convenient to use it right from
the bedroom, office or anywhere in the world.
Information
processing is very fast and delays can be avoided.
It is inexpensive to student and school management.
It is also help the school in reducing cost
such as labor and stationary.
1.6SCOPE OF THE STUDY
This project work is to develop a
computer software based online clearance system for doing clearance for
graduating students of Caritas University. The software development will be
carried out using JOOMLA Ms Access to manage both the database and at the same
time make the software online.
1.7LIMITATIONS
This project covers some of the
aspect of a computer software based online clearance system using Caritas
University as case study.
However the
following are the constraints:
TIME CONSTRAINTS: Due to time constrain
the web-page covers only clearance for various departments by the graduating
student.
FINANCIAL CONSTRAINTS: Due financial
constraints people cannot afford this kind of process online especially towards
the cost of accessing the internet. Therefore, it would cost a lot to develop a
full web-based clearance system.
Some documents were
considered confidential and were not made available.
1.8DEFINITION OF TERMS
Computer Network: Computer network is a
system that connects two or more computers together using a communication link.
World Wide Web: World Wide Web simply
called “www” is the most important tool of the internet, it was created in the
late 1980’s in Europe and was limitedly use in academics cycle.
Clearances: official certification of
blamelessness trustworthiness or suitability for graduation and issue of
certificate in degree course.
File Transfer: Any kind of computer
file can be sent via the internet from one internet user to another. Table of
account in a spreadsheet, design by a graphic artist, music and sound files etc
can all be exchanged in this way.
Web Browser: this is special kind of
software that processes hypertext mark-up language (HTML) document. In other
words, a web browser is a computer program that interprets HTML command to
collect, arranged and display the parts of a web page.
Web Site: A web site is a collection of
many interconnected web page organized by a specific college, organization
company etc, containing web page (goods and commodities) on the internet. Web
site is stored on web servers. There are many web sites and thousand of HTML
pages on each web site. A web is a treasure of information and entertainment.
Hyperlinks: Hyperlinks are highlighted
words and phrase you find on a web document that you can click on as to jump to
some other document or internet services.
Online: connected via a computer
attached to or available via a central computer network
Offline: Disconnected from computer
network, describe a computer terminal or peripheral devices disconnected from a
computer network.
System: Set of computer components that
is, an assembling of hardware, software and peripheral functioning together.