How to write a letter addressed to two persons

Addressing Two Recipients

State the full name of the recipient and his title. For example, Mr. John Doe, President. On the next line, write the company name.

Traditionally, you would address a letter, “Dear Mr. Smith,” “Dear Senator Johnson,” “Dear Martin” or “Dear Committee Members.” Depending on your company’s policy or relationship with the person you’re contacting, you might choose to write, “Dear Juanita,” “Ms. Ortega,” “Juanita,” or even “Hello Juanita.”

Multiple People, Same Address

Your salutation should then list the names in the same order as the address, followed by a colon (“:”), for example “Dear Ms. Harris, Mr. Martinez and Dr. Bennett-Price:” Writing “Dear Mary, Robert and Philippa:” is perfectly fine if you are on first-name terms.

Head the letter with the name of the group. If there are multiple senders, you can use the name of the group, such as the business name, department name or name of the organization, in the header, rather than just one person’s name.

Yes, using “Dear All” is appropriate. It’s one of the standard salutations for correspondence taught in secretarial courses for a long time.

But beyond that, mentioning gender in the greeting of company emails is not appropriate. That’s because gender-based language leaves out and hurts gender-fluid (non-binary) people in the workplace. Ladies does not fit them, and neither does Gentlemen.

The only difference between, “Hi everybody” and “Hi everyone” is , “everyone” is more formal. But both are correct greetings. You can also say, “Hi all”.

What are your views on this? “Hi all” is not incorrect. It is a common enough greeting used by many native English speakers in addition to the other one. “Hi all” may sound incorrect to some people perhaps because they‘ve been taught to regard it as incorrect — as is mostly the case in Asia.

ALSO ACCEPTABLE: ‘Hi everyone, ‘

If you’re addressing a group of people, Pachter advises you write, “Hi everyone.”

Dear [First Name], or Hello, [First Name], (informal only. Good if you’ve worked together before or the environment is casual.)

“Hi” initiates a direct address, so it should be followed by a comma: “Hi, Everyone!”

Use a Formal Salutation

Keep it formal: Try to avoid the temptation to begin your professional letter with informal salutations like “Hello,” “Greetings,” “Hi There,” or “Good Morning” if you don’t know the name of your contact person.

If you include someone’s name after “thank you,” you should insert a comma after “thank you” to separate the statement from the name of the person being addressed. If there is more to the sentence, use another comma after the name to separate it from the rest of the sentence.

A Comma with “Hi” or “Hello“

When the salutation in your letter or email starts with “Hello” or “Hi,” then you should put a comma before the name of the person you’re addressing. It is also standard practice to put a comma after the name of the person you’re addressing.

Typically, commas are used to set off nouns of direct address. If the direct address is at the beginning of the sentence, use a comma after the direct address. If the direct address comes at the end of the sentence, use a comma right before the direct address.