CHAPTER
ONE
1.1
INTRODUCTION
Civil
registration is the system
by which a government records the vital events of its citizens and residents.
The resulting repository or database is called civil register or registry,
or population registry. The primary
purpose of civil registration is to create legal document that are used to
establish and protect the civil rights of individuals. A secondary purpose is
to create a data source for the compilation of vital statistics in most countries;
there is a legal requirement to notify the relevant authority of any life event
which affects the registry (Herber, Mark D).
The United Nations
defines registration as “the continuous permanent compulsory and universal
recording of the occurrence and characteristics of vital events pertaining of
the population as provided through decree or regulation in accordance with the
legal requirements of a country.
Civil registration is
carried out primarily for the purpose of establishing the legal documents
provided by the law. These records are also a main source of vital statistics.
Complete coverage, accuracy and timelines of civil registration are essential
for quality vital statistics.
Vital events that are
typically recorded include live birth, death, foetal death, marriage, divorce,
annulment of marriage, judicial separation of marriage, adoption,
legitimization and recognition. Additionally, in some countries, immigration,
emigration, and any change of residence may require notification. Among the
legal documents that are derived from civil registration are birth
certificates, death certificates and marriage certificates.
A family is a type of
civil register which is more concerned with events within the family unit and
is common in Continental European and Asian countries, such as Germany (Familienbuch).
France, Spain, Russia (propiska), China (Hukou), Japan (Koseki), and North and
South Korea (Hoju). A register of residents is a type of civil register
primarily concerned with the current residence.
Civil Registry is the
online system or agency to help the Indian citizens to apply for there
government records like passport, driving license, voter’s ID card, PAN card
etc… And register certificates like birth, death, marriage etc.
The primary objective
of this web site is to give awareness about the government or legal documents
and its registration details as well as to help to register or apply for those
documents. This also acts as a consultancy agency to assist the public. The
main purpose of the web site is to reduce the effort by the candidate and save
his time and avoid unwanted rushes at the government offices and assure a
smooth working schedule at government offices.
The project Civil
Registry still requires more development of IT solution and its applications to
improve the issuance of copies of government certificates and legal documents.
Civil registry team trying to get more affiliation to government offices and
departments. Now civil registry team acting as an agency to help the public.
1.2
STATEMENT OF THE PROBLEM
The study was limited
by several factors, of which some posed serious constraints towards the
development of the project. One of the major drawbacks was due to financial
incapacitation. This is among other frustrations such as program failures
during modular construction stages.
In ability to procure
personal internet access for uploading made it difficult for the development at
testing stage.
There was distance and
availability of research materials problem. It was absolutely difficult to
source most of the important that helped me to develop the form and database
was another serious issue.
1.3
Aims and objectives of the study
Aim
1. To improve the efficiency in the system.
2. To create safety of information about a
user in more secure way than using the manual system (writing on paper).
OBJECTIVES
Having this in mind the
list below contains our objectives, starting with the most specific (short
term).
1.
Providing
online access to the data in the Information System adding new features on a
regular basis. Users of this service are authorized government at national,
regional and local levels. This is a closed service (not publicly available),
because personal data are confidential information, available to authorized
staff only.
2.
Eliminating
most of the paperwork and the number of difficulties when exchanging data at
all levels.
Our ambition is to participate
actively in deploying the creation of standards for electronic services.
1.4
SIGNIFICANCE OF THE STUDY
If this prototype is
fully developed will be very useful in many areas such as it will ease the work
of the personnel department of the any organization, it will create more
employment opportunities for our youths, the government can also review and deploy
it to other sectors private individuals can also find it interesting.
1.5
SCOPE OF THE STUDY
This project will go as
far as deploying web technologies in the implementation. The scheme used is
closed tag to the information collected at the point of research. All forms and
database designed followed the pattern of the manual means by the employers of
labour.
This project was
deployed using a local sever, which runs on a standalone Pc and not deployable
to the internet.
1.6
DEFINITION OF TERMS/VARIABLES
Information
System:- It is a collection
of procedures, people, instructions and equipment to produce information in a
useful form,
Technology:-
It is study of
techniques or process of mobilizing Resources (such as information) for
accomplishing objectives that benefits man and his environment.
Information:-
Information can be
defined as the process of gathering, transmitting, receiving, storing and
retrieving data or several items put together to convey a desired message.
Computer
Network:- Computer Network
is a system that connects two or more computers together using a communication
link.
Database:-
A systematically
arranged collection of computer data, structured so that it can be
automatically retrieved or manipulated. It is also called databank.
File
Transfer:- Any kind of
computer file can be sent via the internet from one internet user to another.
Table of accounts on spreadsheets, design by a graphic artists, music sound
files etc, can all be exchanged in this way.
1.7
ORGANISATION OF THE REPORT
This project work is
divided into five chapters. The breakdown of the project work is as giving
below. Chapter one gives the introduction to the study, statement of the
problem, Aims and Objectives, Significance of the study, Scope of the Study,
Organization of the report. Chapter two gives the review of the past work on
the subject, review of General Test. Chapter Three gives the research
methodology, Analysis of Data and the Existing System, Problems of the Existing
System, Description of Proposed System and Advantages of the proposed system. Chapter
four gives Design of the system, system implementation, system documentation. Chapter
five give summary of findings, conclusion and recommendation for further
investigation. References, appendix.