DESIGN AND IMPLEMENTATION
OF AN ONLINE CLEARANCE SYSTEM FOR GRADUATING SYSTEM
CHAPTER ONE
INTRODUCTION
1.0
INTRODUCTION
This
chapter covers the ideas of what this project entail, why is project is carry
out and what is to be achieved at the end of the work.
1.1
BACKGROUND OF THE STUDY
The
internet has change the face of the world and make receiving and sending of
information spread widely and easily, this can be done at the tips of peoples
hand and without wasting any time. Compared to when internet has not evolved,
before information could be received another end, it takes time depending on
the distance of the journey.
According
to (Adesanya, 2002). The Internet is a
global collection of many types of computers and computer networks that are linked
together. It is increasingly becoming the solution to many information,
problems, information exchange, and marketing.
According
to Awuzie (2013) Clearance is the process of determining and negotiating any
permission that are needed to include the use of someone else’s intellectual
property in creative project. Clearance systems for graduating students are
vital incessant procedures and process in every University that is inevitable.
The clearance must be carried out so as to check if the student is eligible to
go for NYSC service and not owning the school anything. It is the University
practice to carry out these processes at the completion of the last exam in
school, where the student did not have any carryover left.
Online
clearance system is a web base system which makes use of the internet. Federal
University of Technology current method of clearance is not internet base which
increase the stress of student going from school to school to sign the forms.
The form given to student must be signed by the following; Dean of all school,
University Liberian, Head of department, Sport official, Dean of student
affair.
Thus
the need of a web based clearance system for graduating student is inevitable
to save the time and the cost of transportation from one location to another.
1.2 STATEMENT OF THE PROBLEM
In
Federal University of Technology Minna, clearing of graduating students has
always been a manual process. Effort has been made by the University to replace
the existing manual process with an automated clearance system for graduating
student but to this day clearance is still a manual process. It is evident that
the registration is incapable to totally replace the manual process of online
clearance system for graduating student.
It
is obvious that we are now in a technology era where science and technology
applied to almost every aspect of life to make work faster, easier and
efficient. As a University of Technology it is our duty to lead the way into
Science and Technology for other institution and organization to emulate by
implementing automated systems that will replace all manual process within our
University System.
The
manual process of clearing student has a lot of limitation which include
i.
The integrity of
information is not fully guaranteed, as there is high risk of information
getting to unauthorized or wrong hand that may manipulate the information
illegally making the information inaccurate.
ii.
In the absence of
personnel in charge of any of the clearance form processes, the entire
clearance registration process is delayed until such personnel is available
iii.
Too much time is wasted
before a student successfully completes his/her clearance registration form
iv.
The manual process is
only capable of attending to a limited number of student a day, hence students
who are not attended to will, have to come back the next day until they
successfully complete their clearance form registration.
1.3. OBJECTIVE OF THE
STUDY
Listed
below are the objectives of this project work;
i.
To identify issues
associated with current process of clearing final year students in Federal
University of Technology Minna,
ii.
To design and implement
an automated clearing system for Federal University of Technology Minna.
1.4
SIGNIFICANCE OF THE STUDY
Online
clearance system is basically design to save user information, facilitate the
manipulation of data in a faster rate, provide concurrent access (access too
many user at this time) to authorize users, and also ensure the integrity and
accuracy of the information system store by the authorize users.
The
online clearance system for graduating student will help to ease the student from
queuing to have them cleared by the University.
1.5. SCOPE OF THE STUDY
The
online clearance system for graduating student has been designed to manage the
clearance process for graduating student of only Computer Science Department
students of Federal University of Technology Minna.
1.6 LIMITATION OF THE
STUDY
For
the purpose of this project, the service provided by the Online Clearance
System For Graduating Students (OCSFGS) is only restricted to Computer Science
Department. It does not extend to other departments in the University at the
moment. The application can be extended if the University management is
interested with it.
1.7 DEFINITION OF TERMS
v OCSFGS:
means Online Clearance System for Graduating Student.
v Online:
is the condition of being connected to a network of computer or other device.
v Clearance:
is the certification of blamelessness, trustworthiness, faithfulness or
suitability. The definition by free dictionary.
v System:
an assembly of interrelated elements which we find interesting to study, it
could be a process or machine.
v Graduating
Student: is a student that has completed his/her 4 or 5 year course of study in
the University.
v Computer
network: is a group of connected, communicating devices such as computers and
printers.
v Internet:
is composed of hundreds of thousands of interconnected networks.
v Database:
is a collection of data or file purpose to assist many users at the same time.
v Databasemanagement system
or DBMS: is software designed to
assist in maintaining and utilizing large collections of database.
v Website:
is a collection of web pages which have image and/or text for the purpose of
passing information to the users.
v Server
: is a process that provides requested services for clients.