PROPOSAL
The
main objective of the research work is bureaucracy as a tool for effective
performance in the public sector. (a case study of Kwara state polytechnic,
Ilorin)
The
first chapter of the project which is chapter one will explain the background
of the study and statement of the problem, aims and objectives/ purpose of the
study and scope and limitations of the study, organization of the study and
explain the definition of the study terms operational terms.
Chapter
two of the study will deals with the literature review relating to the meaning
and theretical frameworks. Current trends in thinking and summary of the
chapter.
Chapter
three will dismiss the methodology/research method and sample size. Population
of the study, data collection instrument and method of data analysis.
Chapter
four of the project will focus on data presentation/ analysis and
interpretation of findings and the brief history of the case study,
presentation of data analysis of data, testing of hypothesis and summary of the
chapter.
The
last chapter which is chapter five deals with the summary, recommendation and
conclusion, summary of findings with recommendation and several
bibliographies.
TABLE OF CONTENT
Proposal
CHAPTER ONE
1.1 Background of
the study 1
1.2 Statement of
the study 2
1.3 The aims and
objective of the study 3
1.4 The importance
of the study 4
1.5 Research
methodology/ research question 5
1.6 Scope of the
study 7
1.7 Limitation of
the study 7
1.8 Definition of
terms 8
1.9 Brief history
of the case study 9
CHAPTER TWO
2.1 Literature
review 13
2.2 Theoretical
framework 15
2.3 Current trends
in thinking 20
CHAPTER THREE
3.1 Research
methodology 23
3.2 Sample and
population of the study 23
3.3 Source of
data/data collection instrument 24
3.4 Method of data
analysis 25
3.5 Research
problem 27
CHAPTER FOUR
4.1 Data
presentation 28
4.2 Presentation
of data 28
4.3 Analysis of
data 28
4.4 Testing of
hypothesis 36
4.5 Summary of the
chapters 38
CHAPTER FIVE
5.0 Summary
recommendation and conclusion 39
5.1 Summary of
findings 39
5.2 Recommendation 39
Bibliography 41
Appendices 42
Questionnaires 43
CHAPTER ONE
1.1
BACKGROUND
OF THE STUDY
INTRODUCTION
The performance of most
organization both the private and public sector are mostly depends on
organization structure.
Bureaucracy in any organization brings
efficiency and effectiveness to that organization as a method of organization
design. Bureaucracy was popularized by max weber in 1922 in his work “the
theory of social and economic organization” According to him, bureaucracy means
office power, because it adopted its name from French “bureau” in French it means
office while “cracy” being anglicized Greek word for power. The two words now
join together (bureaucracy) means office power.
Max weber became father of the day he
gave definite meaning to that organization system. Bureaucracy which is the
same with public service organization is characterized with highly degree of
specialization between the service and department. The bureaucracy approach to
organization design is highly intended to control the affairs of organization
structure by ensuring a high level of predictability in every workers behavior.
Through the application of general roles and procedures,
the bureaucratic system ensure that the workers and as well as the customers of
the public services receives fair treatment.
Bureaucracy as the traditional approach to public service
postulates a system based on the legitimacy of control by the superior and the
obligations of obedience by in nature and enforced by a system of sanction or
reward.
1.2
STATEMENT
OF THE STUDY
As bureaucracy a tool for effective performance in the
public sector, effort are not made to set pace or tempo for measurement, type
and basic uses of organization relevant for varying level of effectiveness and
efficiency requirement in the organization, this study is therefore intends to
solve the problem.
However, the empirical investigation of the study was
based on the academic situation using Kwara State Polytechnic as a case study.
1.3
THE
AIMS AND OBJECTIVE OF THE STUDY
Bureaucracy is purposely chosen as a focus to its
importance to an organization. I therefore see this as paramount to the
understanding of organization performance with particular reference to Kwara
State Polytechnic Ilorin.
The aims and objectives of this study includes:
vTo
examine the meaning, nature and scope of bureaucracy.
vTo
examine the bureaucracy structure of Kwara State Polytechnic Ilorin.
vTo
examine the area where more bureaucratization will be needed and where it should
be limit for effective performance.
vTo
examine the perorative given to bureaucracy.
Above all mentioned to
exams the nexus between bureaucratic organization performances.
1.4
THE
IMPORTANCE OF THE STUDY
The study is important in the following ways: the study
helps to confirm that bureaucracy is paramount until in any formal establishment.
The study throws more light on the role of bureaucracy as
tools for effective performance of an organization. Furthermore, the study also
serves as a foundation for further studies in social science field. Ultimately the
study will help to improve performance in the public sector and contribute to
academic development.
Above all stated, the study will help to contribute
towards societal advancement.
1.5
RESEARCH
METHODOLOGY/RESEARCH QUESTIONS
This study employed both primary and secondary sources of
data collection. By primary source of data collection, I refer to the interview
questionnaire and other areas of interest.
By
secondary sources of data, I refers to books, journal, magazine, newspaper and
periodical conference proceeding.
The research questionnaire was administered
on two types of student unions.
The national association of Kwara State
students and student union government, Kwara State Polytechnic taken as the
representative of the union. The student administered question were hundred
(100) from each totaling (200) two hundred for the groups.
The questionnaire consisted of 20
questions coded as organization theory investigation questionnaire 1-20 (QTIA).
The first question 6-10 was meant to test the first hypothesis the response to
question 11-15 were meant to test hypothesis 2. While the third hypothesis was
tested using responses to question 16-20, even dramatic change in programme
activities and principle.
In conclusion, bureaucracy longetivity
is a fact of historical life, Infact the ancients had public bureaucratic similar
in form and function to modern bureaucratic types, so administration theory grew
in the late nineteenth and earlier twentieth centuries to help explain the
purpose the purpose function and continuation of bureaucracy.
1.6
SCOPE
OF THE STUDY
The
scope of the study is limited to bureaucracy as a tool for effective
performance in the public sector, with particular reference to Kwara State
Polytechnic Ilorin.
And
also the limitation of this research work is time constraints, financial
constraints is another problem as additional page could not be added, owing to
financial incapacitation.
1.7
LIMITATION
OF THE STUDY
Chapter one comprise of background, introduction aim of
the study, the importance of the study, research methodology, scope of the
study, definition of terms used and organization of the study.
Chapter
two deals with literature review.
Chapter
three deals with presentation of data collection
Chapter
four deals with historical background of kwara state polytechnic.
Chapter
five comprise of recommendation and conclusion.
1.8
DEFINITION
OF THE TERM
Bureaucracy: – combination of French and Greek words meaning
office power.
Effectiveness: – according to oxford dictionary it means
the state of quality of being able to perform or have an effort or being able
to bring the result intended.
Efficiency: –
according to oxford dictionary it refers to a state of quality of efficiency in
task performance in practical application to public services.
Public sector: – it means what is generally referred to as
government service which includes the civil service government parastatals.
Public service: – the public service include the
government parastatals or government companies or corporation, public utility
or social service oriented, state owned companies and mixed economy.
1.9 BRIEF HISTORY OF THE CASE STUDY
ESTABLISHMENT
OF KWARA STATE POLYTECHNIC, ILORIN.
Kwara State by then had no institution of
higher learning to provide middle level of man power for her development
process. By 1972, Kwara State government, which was then known as kwara state
college of technology, established by edict objectives of training middle level
of man power for the acceleration of bureaucratic organization.
Max weber (1864-1920) first identified
bureaucracy weber was a German national with interest in religion sociology,
economic and political
Science.
He carried the bureaucracy in French and Greek meaning bureau is French word
for office, while cracy is Greek word for power.
The weber bureaucratic approach to
organization established a relationship between legality instituted authority
and their subordinate official.
Max Weber discussion on bureaucracy is
associated with his analysis to the types of authority. He postulates three
basic types of authority. He postulates three basic types of authority.
i.
Charismatic
ii.
Traditional
iii.
And legal ration authority.
CHARISMATIC
AUTHORITY: – is a type of authority that based on devolution
to the specific and exceptional scarcity heroism or exemplary character of an
individual. It is a transitory phenomenon associated with periods of social
turn oil, the assentic personal native of the relationship between leaders and the
followers makes the development of permanent institution possible and
accordingly, it succumbs to process of routinization which transforms it to one
of the other types of authority.
TRADITIONAL
AUTHORITY: – the traditional and legitimacy of status
of those exercising authority under them, while charismatic authority weakness lied
on its instability.
The original background paper on the
proposal to established a polytechnic stressed that polytechnic must be develop
in term of what is needed and what is not needed, what is merely desirable.
The philosophy proposed for polytechnic
was to combine commercial production of goods and service with training.
To new generation of technicians and
technology whose district attributes would be self-reliance and prepare to set
up their own business either individually or cooperatively generally accelerate
economic development in kwara state.
The governor of kwara state officially
changed the name of the institution from kwara state college of technology to
kwara state polytechnic of Ilorin in 1987.
The polytechnic was planned to cater for
1,000 students, but now cater for about 13,000 students with about 2,000 staffs
both teaching and non-teaching staffs of various grade made up of lecturers,
administrator personnel, accountant, professional Liberian, engineer, medical
personnel, security officer, hall officer, cleaners, messengers, drivers and craftsman